Connect QuickBooks Online
Bring in actual revenue and spending so your budget begins with how the business really performs—not a blank spreadsheet.
Built for commercial landscaping companies
Build a budget that protects every crew hour and material dollar.
Budget Navigator turns your actuals from your accounting system into practical budgets—then calculates the labor and material markups your pricing needs to support the plan. Its built-in MCP server gives compatible AI assistants one controlled way to work with both QuickBooks Online and Aspire data.
- QuickBooks Online actuals
- Aspire operational data
- Division-level budgeting
- MCP access for AI tools
- Markup guidance
Earnings
2026
$2.1M
Total Budget
$1.5M
Total Revenue
$149.1K
Current Month Goal
From accounting data to operating plan
Four steps to a connected operating plan
Budget Navigator connects finance, operations, estimating, and compatible AI assistants around one clear source of business context.
Plan by Division
Create budgets for maintenance, enhancements, irrigation, snow, or any division structure that matches your operation.
Calculate the right markups
Use your actual labor and material spend, plus the approved budget, to calculate markup targets that recover overhead and support profit goals.
Connect AI tools through MCP
Budget Navigator's MCP server gives compatible AI assistants controlled access to approved data from both QuickBooks Online and Aspire.
Start with actuals
Know where the money went before deciding where it should go.
Pull financial activity from QuickBooks Online and organize it around the way your landscaping company operates. See the cost mix behind each division and start planning from a reliable baseline.
- Actual revenue and expense history
- Labor, material, and overhead visibility
- Division-level analysis
Actual Spend Mix
Labor
Subcontractor
Material
Equipment
Other
Budget the way you operate
Track revenue, costs, and margin every month—not just at year-end.
Follow revenue and direct costs as actuals come in, and watch gross margin update automatically. Spot a slow month or a cost overrun early instead of finding it during a year-end review.
- Monthly revenue and direct cost tracking
- Automatic gross margin calculation
- Budget vs. actual visibility all year
Revenue Overview
2026
$4.0M
Revenue
$1.5M
Direct costs
62.5%
Gross margin
AI-ready business data
One MCP server for QuickBooks Online and Aspire.
Budget Navigator provides a Model Context Protocol (MCP) server that lets compatible AI assistants request approved financial and operational data from both systems. Teams can ask questions with shared context instead of building a separate integration for every assistant.
- One MCP endpoint for QuickBooks Online and Aspire
- Access governed by connected-account credentials and permissions
- Financial and operational context in the same AI conversation
Budget Navigator MCPConnected
QB
QuickBooks OnlineFinancial actuals
A
AspireOperational data
MCPControlled data access
✦
Compatible AI assistantAnswers with shared business context
Example request
“Compare actual labor spend in QuickBooks with Aspire production activity by division.”
Price with confidence
Turn your budget into labor and material markup targets.
Budget Navigator uses the relationship between your cost structure, planned overhead, and budgeted results to calculate the markups needed to support the business.
- Labor markup based on actual labor mix
- Material markup based on actual purchasing
- Clear assumptions your estimators can understand
Markup calculatorBudget aligned
Budgeted overhead recovery$1,245,000
Actual labor cost mix64%
Actual material cost mix36%
Labor markup56.4%
Material markup31.8%
Better decisions across the business
One plan for finance, operations, and estimating
Protect gross margin
Connect pricing assumptions to the real cost structure your company needs to support.
Connect AI to business context
Use one MCP server to give compatible assistants approved access to QuickBooks Online and Aspire data.
Give estimators direction
Provide clear labor and material markup targets instead of relying on habit or guesswork.
Plan by division
See how maintenance, enhancements, irrigation, snow, and other cost centers support the whole company.
Frequently asked questions
Built to make budgeting easier to understand.
Budget Navigator focuses on the financial questions that matter most to commercial landscape operators.
What data does Budget Navigator use?
Budget Navigator uses financial actuals from QuickBooks Online for budgeting and markup calculations. Its MCP server can also make approved operational data from Aspire available to compatible AI assistants alongside QuickBooks information.
What is the MCP server used for?
The MCP server gives compatible AI assistants a standard way to request approved data from QuickBooks Online and Aspire. This can support questions that combine financial results with operational context while respecting the credentials and permissions configured for each connected system.
Can I budget by branch or division?
Yes. You can structure budgets around cost centers or divisions such as maintenance, enhancements, irrigation, snow and ice, or the categories that match your company.
How are labor and material markups calculated?
The calculation uses your actual labor and material cost mix together with budgeted overhead and financial targets. This creates markup guidance tied to your operation instead of a generic industry percentage.
Is this only for the finance team?
No. The goal is to give owners, finance leaders, operations managers, and estimators a shared financial plan they can use when making day-to-day decisions.
Navigate your next budget with confidence
Put your QuickBooks and Aspire data to work across the business.
Schedule a conversation to explore budgeting, markup planning, and MCP-powered access to your financial and operational data.